Booking Terms and Conditions

ANCIENT POWER TRAVEL AGENCY LLC.

Please thoroughly review these terms and conditions (the Agreement) of Ancient Power Travel Agency LLC. It constitutes our contract for your trip and any related services.

By accepting this receipt and making a deposit payment to us, the booking customer acknowledges that they have been advised of, reviewed, and hereby accepts these terms and conditions and contract for travel related services.

We have two Easy Steps to Register:

1- Place your deposit NOW with our secure online payment ( your deposit holds your spot).

2- Money orders and checks are also welcome (as long as your check has enough time to clear before 60 days of the trip departure date). Simply mail your check to us.

If you don’t wish to register online or are having issues, then you are welcome to call or e-mail us.

Deposits and Payment:

A $500 deposit is required upon your booking. The final balance is due no later than 60 days prior your trip departure date. Guests who do not make required deposits or final payment at appropriate time are subject automatic cancellation without notice. Any deposits from you are non-refundable. Payment of a deposit enables us to hold a reservation for you in order to secure hotels, cruises, airfares and other required services, and  it guarantees  your trip’s price. We will advise you of the date that the full payment is required once you have placed your deposit.

Travel Documents and arrangements:

It is your responsibility to ensure that all personal information of your travel documents is correct and to inform us of any errors immediately. You are also required to carry a valid international passport before traveling. A passport must be valid for up to 6 months past the date of return. Visa and other immigration requirements are applicable to your itinerary if required. We do not accept any responsibility in case of being unable to travel due to not complying with such requirements. For non-U.S. citizens contact the embassy of the country to which you are traveling to determine entry documents required to obtain a visa and ensure you can travel as planned.

Your documents (such as air tickets, final tour itinerary, hotel, cruise reservations) will be sent to you 14 days prior to departure once full payment is received or if you book before that time.

Please ensure that your  booking name will be the same as shown in your passport as airlines and some hotels do not allow name changes.

Travel Insurance: 

We highly recommend to have travel insurance during your trip as it is considered an important part of your arrangements. We may be able to provide and arrange travel insurance for you. You may receive a quote through our travel insurance partner. We strongly recommend that you are covered for medical expenses at a minimum when selecting a travel insurance policy.

Cancellation and Refund Policy:

If any major change by us or our suppliers such as hotels, cruises, and airlines involve a pre-departure, then we will notify you as soon as possible via the contact information in your booking. We will also try to substitute comparable services. If you find the revised arrangements we offer unacceptable, then you will have the option of cancellation without charge provided in case you notify us within seven days of your receipt of notice of the change and with a complete cancellation by us or a supplier.

It is the responsibility of those who have booked their flights themselves to check with the airline if they have any changes and inform us in order to rearrange your trip before your arrive to your destination according  to these changes. Check that any onward flights you have confirmed are operating as booked after you have already left the US. We recommend that you contact your airline at least 72 hours before the scheduled departure of your flight to do this. Please note that for some airlines it is mandatory to confirm with them your intention to fly.

Standard Cancellation fees: 
• 80-60 days prior to commencement of services: 35% of total price*
• 59-40 days prior to commencement of services: 50% of total price*
• 39-20 days prior to commencement of services: 80% of total price*
• 19-0  departure day : 100% of total price*
( There is the possibility of international air tickets and domestic air tickets not being refunded once issued), and deposits are non-refundable.

Check-in procedure: 

Check-in times vary by airport/carrier and all participants are required to check-in on time. Failure to check-in for your flight at the appropriate time may result in denied boarding and a refund may not be granted. Your failure to obtain valid travel documents or your failure to follow travel instructions may cause a cancellation of your trip without any refund.

Liability Statement: 

Ancient Power Travel,  LLC act as an agent for independent travel suppliers, such as hotels, cruises, airlines and other independent suppliers to provide you with the services you booked; we are represented in destination by companies organized and existing in that destination, including providers of tours, excursions and transportation. We have taken all reasonable steps to ensure that the best arrangements have been made for your vacation. However, we do not expressly accept any liability for actions or abstention from these independent suppliers. If you find you have any problem  with these suppliers, then we will give you reasonable help as much as we can in resolving this problem.

You understand and agree that Ancient Power Travel shall not be responsible for any loss, expense, injury, or damage to the guests or their belongings, directly or indirectly, from the omissions or the acts of these independent travel suppliers, such as over bookings, delays, cancellation of services, cessation of operations, accidents, or changes in itineraries, schedules or fares.

Ancient Power Travel cannot control and will not be responsible for any loss, damage, or bodily injury caused by factors beyond our control (e.g. earthquakes, fires, floods ,war, weather, climatic aberrations, terrorism, sickness, strikes, riots and theft, or failures related to the public internet, telecommunications lines or facilities, or any other cause beyond our control).